CONFERENCE GUIDELINES

Presentation Requirements

Please review the following guidelines carefully before preparing your presentation or poster.

ABSTRACT SUBMISSION

Oral / Poster Abstract

These face-to-face live sessions are approximately 15 minutes followed by a question period. They can address a range of theoretical, educational or research-based topics relating to but not limited to the conference theme.

  • Abstract body should be a minimum of 300 words and maximum of 500 words.
  • Images and tables are not accepted or published with the abstract. Abstracts are text only.
  • Authors are not permitted to submit an abstract on previously published work unless the abstract represents further progression of the published research.

All submitted abstracts for oral or poster should

  • Text only and a minimum of 300 words and maximum of 500 words.
  • Written in English
  • Title of 12 words maximum

Use the following headings

  • Introduction including Purpose/Proposition
  • Approach or Methods
  • Results/ Findings/ Supporting Arguments
  • Key words (at least 3)

Poster Abstract Guidelines

Title: A concise and informative title that clearly indicates the subject of the poster.
Keywords: A few relevant keywords, no more than 6, that help categorize the poster's content.
Abstract: The abstract should be concise, typically should be between 400 words, and written in an accessible manner to a broad audience. It is a key to ensure clarity, coherence, and focus.

It is recommended to include the following areas in the abstract:

  • Background/Objectives: A brief introduction to the topic, outlining the problem or research question the poster addresses.
  • Methods: A succinct description of the methodology or approach used in the research.
  • Results: Key findings or results of the study, presented in a clear and summarized manner.
  • Conclusions: Interpretation of the results, including their implications or significance in the context of the field.
PRESENTATION

Presentation Guidelines

  • Use PPT.doc or PPT.docx formats
  • Ensure your presentation is MAC-compatible
  • Compress any videos included in your presentation
  • Create slides that are concise, uncluttered, and readable from a distance
  • Use only key words and phrases for visual reinforcement and avoid lengthy text
AUDIO / VIDEO

AV Setup / Audio / Video Playback

Equipment Provided
  • Computer / Laptop (Mac)
  • Laser pointer & Slider
  • Desktop or Cordless microphone (s)
  • Basic sound system
  • HDMI / Projector / Screen
  • Check in any audio/video files with the AV team before your presentation (during breaks)
  • Upload your presentation at least 3 days before traveling to the conference venue via email or portal
PRESENTATION FILES

Presentation Upload Guide

  • Submit your presentation slides at least 3 days prior to the conference start date
  • Use the email address provided during abstract submission to upload slides (file size must be under 8 MB)
  • Alternatively, email slides to the designated conference manager email 3 days before the event
  • All presentations will be pre-checked and loaded onto the session room computer / laptop (Mac)
  • Bring a backup copy of your presentation slides on a USB drive
COMPATIBILITY

PC to Mac Considerations

File Extensions

  • Use .PPTX or .PPSX for PowerPoint 2007/2008/2011 formats.

Media Files

  • Copy media files to the folder where the PowerPoint file is stored before inserting them to avoid broken links.
  • Use AVI or MPEG for videos; avoid WMV.

Fonts

  • Use Arial, Times New Roman, Courier, and Symbol for best compatibility on Macs.
POSTER PRESENTATION

Poster Guidelines

Poster Display

  • Maximum poster board size: 1m (Width) x 1m (Length)
  • Poster board numbers must be visible at all times
  • Pushpins will be provided to mount your poste

Content Requirements

  • Include title, author names, email, phone number, and institution
  • Hand-carry your poster using tubular packaging
  • Pushpins will be provided to mount your poster